DESKRIPSI PEKERJAAN
Manage General Manager’s calendars, proactively resolving conflicts
Schedule online and in-person meetings, capture, track, transcribe and distribute meeting minutes and/or action items
Coordinate independently complex onsite/offsite meetings (i.e. contract negotiation, budget control, agenda preparation, onsite contract, draft minutes, logistics), leading administrative projects, providing management with status/activity reports, and selecting appropriate format for presentations
Initiate purchase orders, code invoices
Solve administrative challenges to enable organizational effectiveness.
Maintain distribution lists, contact lists… etc.
Arrange domestic/international travel and process expense reports
Coordinate GM’s mailings and courier/deliveries
Organize and manage departmental documents
Administratively support department project team meetings
Update and maintain dues, memberships, subscriptions
Collect and organize information for monthly reports
Assist in the coordination of management issues (i.e., focal reviews, goals and department/staff goals and objectives)
Take, transcribe, and distribute meeting minutes, project tracking (i.e. budget, database, timelines)
REQUIREMENT
5+ years administrative support experience supporting senior executives
Advanced level experience with MS Office Suite (Word, Excel, Powerpoint, One Note, Outlook)
Strong analytical skills with strong problem solving capabilities
Ability to interact effectively with various levels of management and with external vendors while using discretion in dealing with proprietary information
Ability to manage multiple people and calendars at once in a fast-paced, deadline-driven environment across multiple time zones
Excellent travel and meeting planning skills
Excellent Time and Project Management skills
Excellent written, verbal, and presentation skills in communicating key business information
Ability to work in tight collaboration with other Administrative Assistants supporting the area
DETAIL LOWONGAN
- Umur -
- Min. Qualification D3
- Min Experience Staff