Provide extensive secretarial support to Research team including general duties such as email management, typing meeting minutes, printing documents, photocopying, scanning, filing, mail merges, travel and accommodation coordination (domestic and international), expense management, invoicing, maintaining stationery and office supply levels etc Handle communications on behalf of the Research Associates (if required) including daily maintenance of digital diaries, arranging/accepting meetings, answering incoming telephone calls and managing meeting commitments Maintain professional and friendly communications as the first point of call for general internal and external enquiries and correspondence Coordinate and manage meeting and event logistics including venue set up, meeting invitations, and preparation of documentation and materials Arrange internal and external breakfasts, lunches and dinners Prepare & update presentations using Microsoft PowerPoint Create and manage spreadsheets, utilising techniques such as pivot tables, macros and graphs in Microsoft Excel Extensive Microsoft Word processing and drafting of letters and correspondence Keeping up to date with office procedures, policy guidelines and compliance requirements Continuous updating of Floor plans, Organisational Charts & Expense Sheets Assistance with business continuity plans, procedures and coordination Coordinating on-boarding and off-boarding activities including computer set-up, phone, and office supply arrangement, etc. Maintain confidentiality and privacy with respect to sensitive information Assist with ad-hoc projects or other duties as assigned Internal Reporting: Complete Travel and Entertainment reports using the Concur system Follow up on expense discrepancies and missing receipts Assist Research Analyst’s licensing applications, visa applications and any other travel documentation required for their client marketing trips, attendance at conferences and other corporate access events Properly submit travel requests via the Eform system, ensuring all approvals are obtained, all fields are properly completed for the submission Assist Research Team in identifying client expenses that involves Government or Government related entities, and submitting pre-approval requests in accordance with BofAML Compliance policy

Hong Kong