Member of the support team for every mall opening. Act as interim Admin Assistant for new malls already scheduled for operation until a permanent Admin Assistant is assigned. Act as a reliever/temporary Admin Assistant in case of long absence/resignation of the Mall’s Admin Assistant. Provide on-site training & basic orientation to newly hired Admin Assistant according to standard administrative duties & responsibilities. Ensure that all administrative and office documentations are complete and systematically filed with proper labelling Monitor and facilitate the renewal of expiring permits and licenses and all other related documents Maintain a registry of tenants, suppliers, contractors, government agencies and all other entities concerned with the operation of the mall Perform canvassing of materials and services and prepare required purchase requisitions and all other pre-requisition procedures Ensure all tenant communications are replied to at the highest quality Serve as a liaison between tenants and mall supervisor, property engineer, security in charge and housekeeping in charge Assist mall engineer in communicating with tenants and contractors concerning construction projects and renovation Monitor and oversee assets and materials movement in, out or within the mall premises Assist in the preparation of reports and other task in the guidance of Mall Supervisor and/or Mall Engineer. Attends to the day to day concerns of tenants, contractors and supplier and ensure that the Mall Supervisor is made aware of such concerns in order to address in a timely manner. Assist the Mall Supervisor in ensuring that the mall is clean and orderly by conducting rounds/inspections within the mall at all times. Assist the Mall Supervisor in the preparation of reports and documentations for submission to Area Manager Perform other work as required.

Manila