DESKRIPSI PEKERJAAN
Answer incoming calls in a professional manner at all times; receive and correctly route incoming calls, take and distribute accurate messages in order to ensure smooth operations both internally and externally.
Greet visitors and determine the nature of their visit; issue visitor passes and maintain visitor logs; alert appropriate party of visitor arrival or direct visitors to appropriate office, department or employee.
Respond to routine inquiries from internal or external sources, for example on the organization's location, hours of operation, phone numbers, or email address.
Manage the Purchase Orders for all related office supplies, events & responsibilities.
Arrange cost effective purchase of office equipment's, stationary, consumables, etc. as per the requirement of the team and ensure its timely distribution.
Book venues for main team/business events.
Maintain good working relationship with suppliers to ensure long-time commitment from them to give the company the best corporate rates.
Arrange for cafeteria services and office cleaning services.
Undertake and manage printing as well as ordering of various office stationery.
Manage and handle business couriers both incoming and outgoing.
Handle sensitive and/or confidential information and/or documentation with appropriate discretion and regard for the physical security of associated paperwork and electronic files.
Manage archiving of old office/administration documents and ensure archiving.
REQUIREMENT
Fluency in written and spoken Arabic & English is essential.
A university degree or equivalent with 2-4 years' experience in a secretarial/office management position, ideally in an international environment.
Proven track record of dealing with Administrative issues, managing SAP system or other Purchasing systems.
Advanced knowledge of Microsoft PowerPoint, Word and Excel.
Basic knowledge of Middle East labour environment.
Personal Skills:
Taking initiatives to provide support to staff
Actively maintaining effective working relationships
Direct, assertive and confident in communicating with others
Staying calm when dealing with a range of demands
Can generate ideas to improve the planning and organization of time and work
High organization skills with speed, accuracy and attention to detail
DETAIL LOWONGAN
- Umur -
- Min. Qualification S1/D4
- Min Experience Staff