Organize meetings or conferences when held locally, acting as secretariat and liaison-in-charge. Assist the Managing Director in the preparation of notes/materials for meetings. Prepare slides for presentation requiring judgement and creativity. Manage the Managing Director’s office in his absence, and ensure all matters requiring the Managing Director’s attention are redirected with discretion and attended to meticulously. Perform any other Country-related duties and tasks assigned by the Managing Director. Organize and minute monthly HOD Meetings. Play a key role in the organization and/or coordination of other key or large-scale company events e.g. conferences, recreation activities, family days, visitor lunches, etc.. Assist the other Managing Directors where necessary Provide basic analysis of Country-related data and information under the instructions of the Managing Director. Coordinate travel and accommodation arrangements for participants, liaises with relevant hotels and oversees various logistics arrangements. Collate data for Country reports (both country and regional) and other required documentation to ensure deadlines are complied for submission of Country reports and other documentation. Organize and maintain an up-to-date filing system that provides quick and efficient reference. Coordinate with other departments’ coordinators to ensure that administrative office information and procedures are updated and complied with efficiently. Process new CAAs and Purchase Requisitions for Country Dept’s investments. Administer incentive programs such as staff awards, loyalty points, sales lead, etc.

Manila