His/her job is to monitor all purchasing process in all Cikal unit in any product or service that the organization may need in order to carry out Cikal business and operate as necessary. He/she sources vendors, negotiates contracts, and ensures prompt delivery. He/she need to be cost effective while also dealing with other factors such as sustainability, risk management and ethical issues. He/she confers with accounts payable to ensure that vendors are paid in a timely manner. Responsibilities : 1. Purchasing a. Review all purchase request to ensure compliance with school policy; b. Responsible for the preparation and process purchase orders and documents in accordance with Cikal policies and procedures; c. Execute and monitor of all regular purchasing duties to fulfill the company needs; d. Support all division with quotations for the purpose of tenders; e. Monitors purchase orders for multiple purchases and proposes grouped purchase to reduce cost; f. Negotiates with vendors to get better prices and deals (in terms of quality, terms, deliveries and services); g. Composes and maintains all vendor relationships and contracts; h. Ensure prompt delivery from vendors; i. Processing payments and invoices to ensure that vendors are paid on schedule. 2. Administration a. Compiles and maintains all data and information regarding purchases and general affairs; b. Maintain complete updated supplier, purchasing records/data and pricing in the system; c. Sources new vendors for better quality inventory as well as better prices; d. Keeping copy of purchase orders, contract files and using them as reference for the future. 3. Financial Planning and Monitoring a. Plan and manage inventory levels of materials or products for budget controlling; b. Conducting research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality; c. Forecasting price trends and their impact on future activities. 4. Quality Control a. Schedule supplier/vendor visits and conduct competitor survey to have the updated price and services; b. Check all goods deliveries from vendor based on purchase order and contract before distributing to the user; c. Handling and monitoring of claims to factories and vendors for defectives, shortage, missing parts. 5. Others a. Administer on-line purchasing system; b. Arrange for disposal or distribution of surplus materials to other unit

Jakarta Selatan