Deskripsi Pekerjaan

Procurement Support Assist in the purchasing process by obtaining quotations, preparing purchase requests, and issuing Purchase Orders (POs). Ensure that all purchasing activities comply with company policies and budget requirements. Monitor and follow up on order status to ensure timely delivery of goods and services. Coordinate with suppliers to confirm product availability, pricing, and delivery schedules. Supplier Coordination Maintain a database of approved suppliers and update supplier information regularly. Assist in evaluating supplier performance based on price, quality, delivery, and service. Communicate effectively with suppliers to resolve issues related to product discrepancies, delays, or defects. Documentation & Record Management Prepare and maintain accurate purchasing documentation including POs, quotation comparisons, delivery orders, and invoices. Ensure proper filing and record-keeping of all procurement-related documents for audit and reference purposes. Support in preparing monthly and quarterly purchasing reports as required by management. Inventory & Stock Control Work closely with the warehouse or store department to monitor stock levels and plan replenishment. Verify goods received against purchase orders and report any discrepancies immediately. Assist in maintaining an updated inventory list to ensure adequate stock levels for operations. Administrative & Coordination Duties Provide administrative support to the Purchasing Department, including correspondence, scheduling, and filing. Liaise with internal departments (e.g., Finance, Operations, Project Teams) to ensure smooth procurement workflow. Assist in processing supplier invoices and coordinating with the Finance Department for payments. Handle any other tasks or assignments as directed by the Purchasing Manager or Management.